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Why Open Access Journal is Important: Benefits and Impact on Research

Before discussing the open journal systems ( or pkp ojs popularity), I would also like to start with the root reason. So, developed and developing countries are spending tons of money on research infrastructures such as open-access journals.

The reason for the matter discussed in the opening remark could be the instant requirement of sustainable development and to avoid the currently seen negative effects of global warming. To elevate the research, each government wants their scholars to invest more time in finding new approaches to simplify daily human life without affecting the natural environment.

PKP OJS Research

As a result, worldwide research communities and universities are putting extra effort into innovations. However, scholars must document their findings in research articles or book chapters to get others’ thoughts and comments.

Eventually, it required some arrangements to publish such scholarly articles. So, in the open-access journal, one can publish research articles and let them be available for peers to review and for future research reference. Open-access journals proved to be a rich source of online reference material. 

open journal system
Why is OJS so popular?

The open-access journal has become increasingly popular among researchers, authors, and the general public. The concept of open access is based on the idea that scientific research should be freely available to everyone without the need to pay subscription fees. This allows for greater dissemination of knowledge, which in turn can lead to greater understanding and advancements in various fields. However, many individuals around the globe can’t have access to such costly resources to initiate the open access journal’s websites. 

Why Open Access Journal is Important: Benefits and Impact on Research 1
PKP OJS

Consequently, the platform Open Journal System (OJS), Sometimes known as PKP OJS, Public Knowledge Project OJS, or PKP Open Journal System, has become an open-source platform for establishing open-access journals. In the subsequent section, I will discuss OJS in brief.

So, What is Open Journal System (OJS)?

Open Journal Systems (OJS) is an open-source software platform for managing and publishing scholarly journals. The Public Knowledge Project (PKP), a non-profit organization based at Simon Fraser University, British Columbia, Canada, developed it. It is designed to assist with every stage of the journal publishing process, from submission and peer review to archiving and indexing. 

Open-Access Journal

OJS provides various tools for editors, authors, and reviewers, including a submission and peer-review system, an editorial workflow, and a publishing platform. It also includes features like indexing, archiving, and multiple languages and currencies support.

The platform is already a home for more than 10000 scholarly open-access journals worldwide. Its open-source nature allows it to be modified per user tests and requirements.

Now that you know about the OJS, let’s address the core part of the discussion in the next section.  

PKP OJS

Reasons For the Popularity of Open Journal Systems (OJS)?

There are mainly 2 reasons which make Open Journal Systems (OJS) the most popular open-sourced platform for the website of open-access journals. The actual reasons are as follows:

OJS

The advanced technology and dedicated domain expertise used to make this enriches the platform with extraordinary features and attributes. Eventually, the robustness gained automatic attention from the relevant user community. Out of many such functionalities, I would like to discuss a few with detailed information in the subsequent section.

Cost-Effective: It is open-source software that is free to use and distribute. “Free” availability is a significant advantage for organizations and individuals who want to launch an open-access journal but may not have the financial resources to purchase proprietary software. 

low cost ojs setup

It eliminates the need for costly subscription fees and allows organizations to invest resources in other areas, such as promoting their journal and paying author fees. This cost-effectiveness is particularly beneficial for non-profit organizations, emerging journals, and institutions in developing countries, which may not have the resources to invest in proprietary software.

Feature-Rich: It provides many features for managing and publishing an open-access journal. These features include;

  • peer-review management, 
  • workflow management, 
  • indexing,    
  • archiving. 

It also allows for customization, which means users can tailor the software to their specific needs. This is especially useful for journals that have unique publishing requirements. For example, journals that publish multimedia content or data sets can benefit from OJS’s ability to handle different file formats and embed multimedia content.

Large & Active User Community: It has a large and active user community that provides support and resources for users. This community includes developers, publishers, and researchers who share knowledge, best practices, and solutions to common problems.

Why Open Access Journal is Important: Benefits and Impact on Research 2

The community also organizes regular meetings and events, allowing users to network and learn from one another. The community also provides support and training, which can be particularly valuable for organizations new to open-access publishing.

Compatibility: It is compatible with a wide range of platforms and systems, making it easy to integrate with existing infrastructure. This is particularly useful for organizations with a website or content management system that want to launch an open-access journal.

OJS compatibility

It can also be integrated with other open-source platforms such as WordPress, Joomla, and Drupal, allowing greater flexibility and scalability.

Customization: It allows for customization of the journal’s layout and design (ojs themes), which allows journals to create a unique online presence that reflects their brand. It also allows journals to add multimedia elements such as videos and images.

Easy Indexing: It is a dedicated platform for online journal management. It has been designed by keeping the guidelines from world-leading indexing agencies like SCOPUS.

journal indexing

As a result, journal owner can easily index their journals with world-renowned indexers by following the strict workflow of the OJS and maintaining the review quality.

Plugins Compatibility: PKP has made this software robust enough to accept extended functionalities in the form of third-party plugins. So many plugins are available which can fulfill the requirements not provided by the default OJS setup.

Frequent OJS Upgrade: Despite being an open-source platform, to accommodate the times and user demands, PKP keeps on providing regular upgrades. upgrades ensure that hosted journals and its database remain secure for longer.

OJS Upgrade

Journal managers can have additional functionalities to meet the readers’ and authors’ needs. To know more about the OJS upgrade. For a detailed description of the upgrade.

Headless Integration: It allows you to combine your existing journal’s website with the new OJS setup. If you want the editorial workflow only with the existing website front end, this can be a scenario with OJS. However, this is an expert task and asks for extra care. Higher expert for the headless integration.

User-Friendly: It is designed to be easy to use, which reduces the need for extensive technical expertise to set up and maintain a journal website. This makes it accessible to many organizations and individuals, including those who may not have a dedicated IT department.

OJS user-friendly UI/UX
OJS user-friendly UI/UX

The user-friendly interface allows for easy navigation and management of the journal, which can be particularly valuable for small organizations or journals with limited staff.

Accessibility: It allows for the creation of accessible open-access journal websites; this means that the open-access journal website is accessible to people with disabilities, which is important for ensuring that all members of the public can access and read articles. This is particularly important because many open-access journals are funded by public institutions responsible for ensuring their resources are accessible to everyone.

Scalability: It is designed to handle a wide range of publishing models, from small journals with limited articles to large journals with thousands of articles.

OJS Scalability

This scalability allows organizations to start small and grow their open-access journal as needed. It also allows for multiple languages and character sets, which makes it an ideal choice for journals that publish articles in multiple languages.

All these factors combined make It an attractive option for launching and managing an open-access journal. With its cost-effectiveness, feature-rich functionality, large and active user community, compatibility, user-friendliness, and accessibility, It is a powerful tool for making scientific research widely available to the public.

OJS Editorial Workflow

Well-organized Editorial & Publishing Workflow is the most important aspect of any Open-access journal. The detail of each step has been furnished in a subsequent section.

The editorial workflow in OJS begins with submitting an article by an author. The submission is then assigned to an editor, who reviews the article and decides whether it should be sent out for peer review. If the editor determines that the article is suitable for publication, they will assign it to one or more reviewers for evaluation.

Why Open Access Journal is Important: Benefits and Impact on Research 3

The peer review process in OJS is double-blind, meaning that the author’s and the reviewers’ identities are kept anonymous. Open-access journal Reviewers are given a set of guidelines and criteria to evaluate the article and provide feedback and recommendations to the editor.

OJS Peer Review

The editor can then decide whether to accept, reject, or revise the article based on the feedback from the reviewers.

If the article is accepted, it is sent to the copyediting stage. The article is reviewed for grammar, spelling, and style in this stage, and any necessary revisions are made.

article accepted

The author can then review their article’s copyedited version and make any final revisions.

After the copyediting stage, the article is sent to the layout and proofreading stage. The article is formatted and prepared for publication at this stage, and any final errors are caught and corrected.

Finally, the article is published online in the journal. OJS allows for a variety of publishing options, including immediate or delayed open access, and also allows for archiving and preservation of published content.

Overall, OJS’s editorial and publishing workflow is designed to be efficient, transparent, and fair. It allows for effective management of the review, editing, and publishing process and provides a high level of control and flexibility for editors and authors.

Are you looking for new journal hosting on OJS? Book a free Consultation.

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OJS Upgrade

Conclusion

In conclusion, OJS is a powerful and versatile platform that has become the preferred choice for many organizations and individuals looking to establish open-access journals. Its open-source nature, wide range of features, active user community, compatibility, and accessibility make it an ideal choice for those looking to make scientific research more widely available to the public.

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OJS Features for Open Access Journal

The Internet has disrupted our life, specifically in “How we access information?”. Open access journal is not immune to this groundbreaking innovation. Research is a field that is largely affected by the WWW. Documentation of the novel findings or alteration suggestions in existing findings is changed entirely. Open Journal System (OJS) has provided tremendous capabilities to its user for establishing the open access journal website in 2-3 weeks.

OJS & Internet
OJS & Internet

Entry of the OJS into the WWW makes the research digitization very efficient and manageable. As a result, many like to have these research articles at their fingertips, which means in the form of journal websites, specifically open-access journals. Access to research documentation in the form of a research article has become much easier than 10 years ago.

Research & Innovation
Research & Innovation

Therefore, we cannot overlook the open access journal’s website performance and features. In this blog, I would like to discuss the most important features provided by Open Journal System (OJS) to host open access journal websites.

Before moving into the discussion, I would like to spare some time for the elephant in the room, an “open access journal.” If you are new to the research world, you might not have heard about this group of words before. So, please read the below section to understand the background theory well so that advanced learnings become very easy.

What is an open access journal?

Anything which doesn’t require any prior permission, license, subscription, or fee payment is called open access. The same phenomenon is applied to put this into the perspective of open-access journals. 

Open Access Journals
Open Access Journals

Open access journals are open to all research communities and normal human beings. To access the published research articles in such journals, you are not required to purchase a subscription or any special license. The most beautiful thing about these categories of journals is that they are “free.”

Note: Open-access journals are free for readers; however, they can charge some amount for publishing the articles.

Open Access Journal
Open Access Journal

Open access journals were not very popular as there were no dedicated online infrastructures. Journals were in print form only. However, after the entrance of the Internet, many publishers have developed open-access journal websites. In continuation, I would add that Open Journal System (OJS) is a robust open-sourced platform to establish such open access journals website quickly.

Open-access journals website can be accessed by anyone having a good internet connection. So, you might be clear now that this is a very generous arrangement to accelerate the research and development by subtracting the cost hurdles.

Top Features of the Open Journal System (OJS):

1. Efficient OJS Themes:

With the recent upgrade, OJS has ready-to-use themes with endless color options. These themes are not just about looks but also agile in performance. These themes will allow you to set up your journal website quickly. Drag and drop facility is there for you in case you need to be made aware of HTML and CSS. Earlier themes were not easy to change as they required many template files. A recent upgrade has solved this problem by making template files stand alone. Get exciting OJS Themes

Apart from the basic layout, the latest OJS allows customizing the theme per the individual test and requirements. Many OJS hosting service providers are available who can help you make your journal website more interactive and user-friendly with full customization.

2. Responsive Nature of OJS Theme

As mobile phone becomes the mode of internet access, the OJS website is no exception. Many researchers love accessing such websites via mobile phones, tablets, or handheld devices. These devices are of different screen sizes. So to put this variable display environment, OJS has provided responsive layout themes.

3. Fragmented and Bifurcated stepwise procedure

The entire workflow has been divided into small parts, making it easy to work with and manage. Primarily this division consists of Accommodation {where novel requirements are entertained by affirmation or negation}, Survey {where peers check the content and revert to the creators so that they can edit the content} and Copyediting{where foreseen contents are stored for the final revision and ready to enter into the production}.

The great thing about the above-discussed steps is that each step can be accessed individually and left to visit, which means jumping the sequence. This edition allows you to enroll the creator at any step for proper correction.

4. Dynamic User Swap

Generally, software systems are of a nature in which they do not allow the user role to change without reentering the credentials. OJS, on the other hand, allows you to change the user if you have logged in with the master credentials. This facility is very convenient for changing roles and doing tasks with rapid response. For example, you can become a reviewer and journal manager in one login. You do not require to log out from the system to change the role.

5. Interaction regarding publication

As you know, OJS has divided the entire journal management task into various stages: Accommodation, Survey, copyediting, and production. The different user roles can collaborate via a simple messaging system during this phase. Apart from this, robust email facilities are also there for logging activity status. Peers can review each other’s work and comment also. This facility ensures that each stakeholder can take an interest in all activities. This is possible only and only due to the OJS new theme advancement.

6. Simple Registration

Enrolling in a new user’suser’s biome is very easy with this upgrade. The new registration form includes very few and extremely important fields to be filled in by the user. The user with no extra information can fill out this form. It can be submitted with handy or memorized basic information. After the form submission, new clients are informed via well formatted prescribed email.

7. Easy Task Assignment Mechanism

Another significant benefit of OJS is that you can swap between two different users who are experts. Swapping is straightforward, and configuration options are available in the left sidebar. As a result, it has made the assignment of dual obligations easier.

Upgrade to the latest OJS 3.3.0-13 for New Features

You might be running a journal website on old OJS, so you might not have the new features. I request you upgrade your OJS to the latest OJS 3.3.0-13. Ensure you take enough care during the upgrade because an OJS upgrade is complex and demands expertise. One should take a full system backup before upgrading because sometimes the upgrade may go wrong, and data can be lost. If possible, then higher experts for OJS upgrade.

We at OJSCloud provide end to end hosting solutions for open access journal on OJS.

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OJS Service Providers

Conclusion

To wind up the discussion, I would definitely rate the current OJS version along with the discussed features on the higher side of the weight scale, as it provides extraordinary functionalities for the user. All the discussed functionality make the journal management task very efficient. I recommend upgrading to this version to maximize the new features.